The roles of applications like Microsofts Word, Excel and PowerPoint are to assist in managing, manipulating and communicating information to others or saving information for later use. For this weeks assignments, Word was used to create a journal entry, Excel was used to manipulate a small database and calculate percentages, and PowerPoint was used to create a slide show presentation. Utilizing these applications in academic or workplace environments can elevate ordinary information to extraordinary presentations whenever needed.
There are many word processors in today's market, but most are familiar with the Microsoft Office suite, which includes Word, Excel, PowerPoint, Access, and a few other applications. Word is the word processor that allows you to create papers, flyers, calendars, and many other types of data processing. Unlike the old historical typewriters, this application allows you to easily type a letter or resume. If you messed up with a typewriter, you would either have to throw out the paper and start over or use a little whiteout and retype the needed corrections. With Word, you can have it set to auto-save as you create your document, and if you need to start over or make corrections, you can erase the words or letters or reload the document from your last save point. Within this application, you can also change the color of words, change font sizes and styles, change the design or layout, and easily insert pictures or charts.
Excel is the spreadsheet software of the MS Office suite, and it has some great qualities that cannot be used in Word. Even though you can create small spreadsheets or tables, they don’t have the functionality that using Exel gives. With Excel you can have multiple tabs in one file that houses different types of information. You can also use formulas to create charts and display info from different sheets within the file or other Excel documents. You can add, subtract, multiply, and divide using formulas. Also, you can find means, medians, modes, and many other mathematical expressions that make it much simpler to do than in Word or a PowerPoint presentation.
PowerPoint differs from Word or Excel because it's used to create information presentations to clients or colleagues. Within PowerPoint, you can import Exel or Word information to display, but you wouldn’t be able to do any of the other features for which those applications are known. PowerPoint has many themes and templates to help with creating the presentation. It also has built-in clip art and free images to enhance the look. A great advantage of using PowerPoint, Excel, and Word together in one suite is that it is easy to import data from other applications to use within the current application if needed.
In comparison, the ideal software application for journaling my daily activities would be Excel for me. I selected Excel because I have never been much of a communicator. I am mainly a list guy, so it is much easier to go into Excel, create headings and columns, and enter line items of my tasks throughout the day.
In Conclusion, each application has its unique abilities and is very useful in different situations. Word would be great for drafting letters or memos; Excel would be better at collecting data into columns and rows so that it can be utilized in reports such as budgets; PowerPoint is very different from these others because its main functionality is to manipulate data into an organized layout to be presented to a specific audience. Whether you use one or all of these applications, they have set the standard for homes and businesses in the future.
References
Pinterest. (n.d.). How to Turn on AutoSave in Microsoft
office | Microsoft office word, Microsoft word 2010, Office word [Image]. In Pinterest.
Retrieved May 10, 2024, from https://www.pinterest.com/pin/735494182886369806/
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